How do we record a supplier settlement that happened elsewhere?
An externally executed $5,000 bank outflow is allocated against a $12,000 bill. OwnCents records that evidence; the bank has already performed the transfer.
Explore the sample companyExternal AP settlements
Link finalized cash-out evidence to approved payables and preserve exact allocation and reversal history.
Spend with supporting recordsSample company
People$104,000
Software$24,000
Operations$30,000
Operating spend
$158,000
Bill approval remains a separate review.
How do we record a supplier settlement that happened elsewhere?
Cost decisions arrive late when expenses, vendors, bills, approvals, settlement evidence, and accounting controls live in separate systems.
- Allocation
- Assigning an evidenced receipt or settlement amount to one or more eligible outstanding records.
- What it works with
- Finalized external cash-out evidence and eligible payable records, with exact same-currency allocations.
- What you get
- A retained allocation and reversal history without initiating, authorizing or distributing money.
How the work progresses
Who uses it
Workspace owners and authorized administrators assigning access and reviewing sensitive activity.
- Identify finalized external cash-out evidence; the transfer occurs outside OwnCents.
- Allocate supported same-currency amounts to eligible payable records.
- Retain the allocation history and use the supported reversal path for corrections.
A concrete example
Illustrative, not customer data.
What still needs judgment
OwnCents records externally executed AP settlements only. It never initiates or distributes payments, and it does not imply beneficiary, payment-instrument, tax, or foreign-exchange support.
AI can assist review and explanation, but cannot approve spend, confirm settlement, post a journal, or pay a vendor.
Available workflows depend on your plan, permission scope, configuration and supported data. Compare plans before choosing.
Before you use external ap settlements
Can I explore this before connecting company data?
The public demo is a fixed, read-only sample company. It illustrates supported product areas without creating an account or accessing customer data; it is not proof that every configured workflow is available in the tour.
What should I verify before relying on an output?
Confirm scope, source coverage and timing. For this capability, review finalized external cash-out evidence and eligible payable records, with exact same-currency allocations. An operating status or AI explanation does not replace the required review of accounting evidence.
Does an explanation automatically authorize a financial action?
No. AI can assist review and explanation, but cannot approve spend, confirm settlement, post a journal, or pay a vendor.
Continue the workflow
See the work in context.
Explore a read-only sample company, or start with your own supported data.